THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

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Capitol Wound Care is committed to protecting the privacy and confidentiality of your health information. This Notice describes how we may use and disclose your Protected Health Information ("PHI"), your rights regarding your health information, and our legal obligations under the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and applicable state laws.

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Our Commitment to Your Privacy

We understand that your health information is personal. We are required by law to:

• Maintain the privacy and security of your Protected Health Information;

• Provide you with this Notice of our legal duties and privacy practices;

• Notify you in the event of a breach involving unsecured Protected Health Information;

• Follow the terms of the Notice currently in effect.

 

How We May Use and Disclose Your Health Information

Treatment

We may use and disclose your health information to provide, coordinate, and manage your medical care and treatment.

Examples include:

• Communicating with physicians, specialists, hospitals, pharmacies, laboratories, and other healthcare providers involved in your care;

• Reviewing medical records necessary to develop treatment plans;

• Coordinating wound care and related healthcare services.

 

Payment

We may use and disclose your health information to obtain payment for healthcare services provided to you.

Examples include:

• Billing insurance companies, Medicare, Medicaid, or other payors;

• Verifying insurance coverage and eligibility;

• Collecting payment for services rendered.

 

Healthcare Operations

We may use and disclose health information to support our healthcare operations.

Examples include:

• Quality improvement activities;

• Staff training and education;

• Compliance reviews and audits;

• Business planning and management activities;

• Credentialing and accreditation requirements.

Other Permitted Uses and Disclosures

We may disclose your health information without your written authorization when permitted or required by law, including:

• Public health reporting;

• Health oversight activities;

• Law enforcement purposes;

• Judicial and administrative proceedings;

• Reporting abuse, neglect, or domestic violence;

• Serious threats to health or safety;

• Workers' compensation claims;

• Military and national security activities;

• Organ and tissue donation activities.

Uses Requiring Your Authorization

Certain uses and disclosures require your written authorization, including:

• Most marketing communications;

• Sale of Protected Health Information;

• Certain disclosures involving psychotherapy notes.

You may revoke an authorization at any time in writing, except to the extent action has already been taken in reliance on that authorization.

Your Rights Regarding Health Information

You have the right to:

Access Your Records

Request to inspect or obtain a copy of your health records, subject to applicable legal requirements.

Request Corrections

Request amendments to your medical records if you believe information is incomplete or inaccurate.

Request Restrictions

Request restrictions on certain uses or disclosures of your health information.

Request Confidential Communications

Request that we communicate with you through alternative means or at alternative locations.

Receive an Accounting of Disclosures

Request a list of certain disclosures made outside of treatment, payment, and healthcare operations.

Obtain a Copy of This Notice

Receive a paper or electronic copy of this Notice at any time.

File a Complaint

File a complaint if you believe your privacy rights have been violated.

You may file a complaint with Capitol Wound Care or directly with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Our Responsibilities

Capitol Wound Care is required by law to maintain the privacy and security of your Protected Health Information and to comply with the requirements of HIPAA and applicable state privacy laws.

We reserve the right to revise this Notice and make revised provisions effective for all Protected Health Information we maintain. Updated notices will be posted on our website and made available upon request.

Questions or Complaints

If you have questions regarding this Notice or wish to exercise your privacy rights, please contact:

Privacy Officer
Capitol Wound Care
Austin, Texas
Phone: (281) 633-1665
Email: info@capitolwoundcare.com

You may also file a complaint with:

U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, SW
Washington, DC 20201

Website: https://www.hhs.gov/ocr

Effective Date

This Notice of Privacy Practices is effective as of June 2026 and remains in effect until replaced by a revised version.